4 Simple Steps to Reducing Your Shadow IT Risk

It's easier than ever before for employees to download and use applications in the workplace, even if IT teams don't authorize the use of these tools. Since it’s more common for employees to bring their own laptops, tablets, and smartphones, administrators are put in a position to manage applications of unknown origin and inadequate security standards. It often falls to the IT professionals to make sure these shadow IT efforts don't result in a fractured technology ecosystem that leaves networks vulnerable to a devastating attack.

While people generally have good intentions and are just trying to meet business goals, inadvertently employing shadow IT means that security standards are being left by the wayside. Since private company information is constantly flowing through the infrastructure, unprotected apps tend to become easy targets for cybercriminals who look for such vulnerabilities. 

If you find yourself dealing with shadow IT and need help with data management, you’re not alone. Here are a few suggestions to help reduce the burden of shadow IT:

1. Take a Look at Existing Processes

By evaluate existing tools and policies, you may find shortcomings where your users are being enabled to create a shadow IT infrastructure. Reviewing these tools and policies is an easy first step in managing unsanctioned tools.

2. Talk to Your Employees

Survey or audit your employees' data management and transfer processes. We all know that users do what’s easiest for them and they will often try harder to find a workaround, than to be compliant. Instead of continuously fighting that battle, try to work with your employees to establish common ground. Understanding why they are workarounds can help you determine a better route, such as more training or new tools to prevent any additional shadow IT problems.

3. Keep it Simple

Make it easy for employees to follow a secure data management or file transfer policy. Keep communications simple, clear, and direct. Provide end-user training on the policy annually, and to all new employees. Be sure to update the entire company on system security risks, communicating their role in preventing those risks.

4. Securely Share Files with Workspaces™ for EFT

Sharing files between internal and external users is both easy and secure with Workspaces for EFT. IT administrators retain full control and visibility over the file transfer infrastructure, while also ensuring the highest levels of security and regulatory compliance.  

Empower Your Users, Secure Your Network

Say goodbye to shadow IT by choosing a secure file sharing solution that will help you empower your users and still keep your network secure. With Workspaces for EFT, end users don’t have to ask for help or worry about violating internal policies. Workspaces is easy for end users to share files of virtually any kind via any web browser, allowing others to access, upload, and download folders and files. Employees are empowered to share files in a way that they have become use to, but now they can do it in a secure way, all while providing you with the enhanced governance and visibility of your data.

Contact us today to begin your free trial of Workspaces for Globalscape’s managed file transfer platform, EFT™.