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Spotlight on Ad Hoc File Sharing Methods

One of the earliest renditions of ad hoc file sharing came in the form of the email attachments. Email attachments were developed in the early ‘90s by Nathaniel Borenstein because he wanted to be able to email pictures of his future grandchildren.

Today, ad hoc file sharing refers to the manual process of sharing files through email attachments, instant messages, or consumer file sharing applications. And while these solutions are fine for personal use, they are not the most secure or efficient method for a business.

The dilemma with ad hoc file sharing methods is that there are a variety of limitations that can cost businesses time, money, and overall network security. For example:

Email attachments face limitations through email servers and email file size. In situations, when an organization needs to share larger files, then a user may find that their file will not go through due to server bandwidth. File replication is a problem that soon follows, when there are multiple versions of the same file – which takes up a great deal of server space over time. Ultimately, this will cost an organization more money to accommodate in both storage and bandwidth. Security is also an issue on the receiving end, as well. Emails are an easy target for hackers, aiming to expose vulnerabilities in a system so that they can gain access to valuable business data.

Instant messaging is greatly limited in terms of security, especially when choosing to share file outside of an organization. Consumer instant messaging solutions offer an insecure portal which can be at risk for hacks or viruses. Additionally, a file could be at risk for interception during the file sharing process.

Consumer file sharing tools tend to be cloud based, and sometimes without the option of being owned or managed by the consumer. This method works for sharing less sensitive files or data, but tends to be a security risk for businesses with a responsibility to protect proprietary data, as well as private customer data. Consumer file sharing tools leads to a lack of visibility, security, and overall network control for an IT department. This can leave your network wide open to costly security risks.

Employees have a lot on their plates and if the IT approved tools are too difficult to use, then you can assume that your users will bypass the rules and unknowingly or unintentionally put your organization (and its data) at risk. So, the best thing to do is consider your options and take a good look at the needs of your employees and enterprise, as a whole.  

When it comes to enabling your team and securing your organization’s network and protected data, secure file sharing methods are the most conducive strategy. Globalscape offers a robust managed file transfer suite, with its Enhanced File Transfer™ (EFT™). Keep reading to learn more about the different solutions.

Secure File Sharing Solutions

On-premises deployments are often considered to be the most secure solutions because data is stored in your trusted network – with your own storage and protections. You manage the security, the access, and the infrastructure.

Some examples of on-premises deployments include EFT Workspaces, WAFS, scConnect, and Mail Express

Cloud deployments refer to solutions where all of your data is stored “in the cloud” and managed by a cloud services provider. Through this solution, the provider is responsible for your data’s security, access and overall infrastructure.

An example of a cloud deployment includes EFT Cloud Services, EFT Workspaces, and Mail Express.

Hybrid deployments refer to the implementation of both an on-premises and cloud solution. Through this strategy, your important data is stored on-premises and your less sensitive data is stored in the cloud. The cloud provider must secure your data in the cloud and manage its access, while your own IT staff manages the on-premises security, access, and infrastructure.

An example of a hybrid deployment includes the EFT platform.

For more information about Globalscape’s robust managed file transfer suite, Enhanced File Transfer™ (EFT™), contact a specialist today!