Stairway to Project Heaven

Syncing People and Programs for Ultimate Project Success

When you think of project management, Jimmy Page and Robert Plant don’t necessarily come to mind. But that’s not to say we can’t learn a thing or two about ensuring successful projects and use a few Led Zeppelin songs to do it.

Communication Breakdown 

It might not always be the same, but it is common, accounting for 57% of project collapses. That means that, more often than not, projects need improved communication across the board. This isn’t just about making people communicate better. Systems and programs need to be able to talk to each other as well.

For as long as most of us can remember, repetitive administrative tasks have been a time suck for businesses. Often these tasks are necessary because two or more collaborating teams are operating in separate systems that don’t….you guessed it… communicate. Creating tasks separately in isolated systems means repeated task entry and clunky, email-reliant communication.

Hey Hey What Can I Do… 

Just because some processes have “always been this way” doesn’t mean there is nothing to be done about them. Using an integration platform as a service (iPaaS) solution, like Globalscape’s Kenetix, can help teams tackle task overburden by enabling independent systems to communicate and synchronize. Once systems are talking using a data integration solution, it becomes easier to keep people in sync as well.

Babe, I’m gonna Leave You

Due to poor communication, project managers can lose crucial stakeholder engagement over the course of a project. One way to prevent this is by pushing communication through automated notifications. By forcing information in front of your stakeholders, you grab and hold their attention and keep your project on their priority list. Using the right tools, you can coordinate system notifications with instant messaging to communicate when tasks are assigned or completed or when a milestone has been achieved. This will help ensure important progress is communicated consistently to the right people and that your project stays top of mind.

Good Times and Bad Times... 

Every project has its share. There is no such thing as a perfect project and the definition thereof is subjective anyway. It is more realistic to strive for a give and take between thoughtful, quality execution and time-sensitive delivery. There will be minor snags here and there, but if you are balanced in your approach you can avoid some of the classic project pitfalls. Add effective communication to the mix you and your team will be well on your way up the stairway to project heaven.