Collaboration fuels productivity

Jan 20th, 2014 / Category: Enterprise Mobility

From large international corporations to small business teams, collaboration is key to success. It helps build company culture, fuels creative ideas, draws on diverse talents and helps teams work more efficiently toward goals. Platforms such as wide area file services (WAFS) that facilitate file sharing can help team members work together in a more efficient, integrated manner, according to CMS Wire.

Business leaders report that collaboration improves processes
Forbes Insights surveyed corporate leaders across various industries to evaluate the efficacy of cloud-based collaboration practices. Eighty-seven percent of leaders said that collaboration improved communication, product and service delivery, information sharing and group problem solving, the study reported, and 93 percent said that better collaborative processes spurred innovation. Collaboration platforms help companies maintain productive and efficient working relationships across time zones and functional boundaries. In an interconnected world, these capabilities are quickly becoming an essential business asset, and cloud file transfer protocols (cloud FTP) offer businesses the convenience of the cloud without sacrificing security.

"The ability to collaborate in the cloud is becoming a key driver of competitive advantage," Bruce Roger, chief insights officer of Forbes Media, said.

Although cloud-based collaboration is gaining popularity, companies that want to benefit from improved communication resources have a number of options. For example, WAFS provide a convenient, secure way for employees to access and share company information. The main point is to focus on how technology can transform internal processes. While businesses have explored using advances in communication, such as social networks, for marketing and engaging consumers, they have not taken full advantage of opportunities for internal communications, according to McKinsey Global Institute. McKinsey reported that in addition to enhancing customer communications, there is twice as much business potential in improving internal communication, knowledge sharing and collaboration within and across enterprises.

Collaborative workplaces help employees thrive
Collaborative platforms make it easier for employees to communicate on group tasks, saving time that was previously spent emailing and searching for information. In particular, a searchable database of company knowledge can reduce time spent tracking down information and capitalize on the wealth of knowledge shared among employees in a company. McKinsey found that for workers who need to interact as part of their job, 28 percent of their time is typically spent managing email and 20 percent is spent looking for internal information. Streamlining the information sharing process can help them spend less time performing these tasks and more time working on productive activities.

According to research by Genler, the most efficient workplaces are those that facilitate both focus and collaboration. In addition to improving productivity, collaboration tools can enable workers to have more control over their workspace, such as providing better options for working from home or during travel, which can improve individual employee performance and job satisfaction.

Overall, a well-designed system that facilitates collaboration can help companies gain a competitive edge in their industry. However, security must be a top priority in these systems to make sure company information is as safe as it is accessible to employees. Cloud FTP and secure WAFS are attractive choices because they don't require businesses to choose between productivity and security.