4 reasons real-time is essential for optimized file sharing

Jan 02nd, 2014 / Category: Wide Area File Services

Among the many ways that the business world has evolved in recent years, few are as noteworthy or significant as the trend toward remote collaboration. Whereas in the past it was almost always essential for employees to work together in a single office in order to collaborate effectively, new technologies have made it possible for physically separated colleagues to communicate and work together regardless of their locations. This has the potential to make organizations more efficient and effective as they expand and diversify.

However, to enjoy these benefits, it is imperative that businesses select file sharing solutions, such as wide area file services (WAFS), that have the capacity to overcome the inherent challenges created by remote collaboration. Among the most important factors to consider is real-time applicability. Real-time is essential for maximizing productivity in such circumstances.

To further the point, here are the top four reasons why business decision-makers should make real-time functionality a priority when choosing file sharing solutions.

1. Optimized accuracy
The need for maximum accuracy is one of the strongest arguments in favor of real-time file sharing and access solutions. Workers today require more information than ever before in order to perform their job responsibilities effectively. This trend is perhaps most obvious in the case of big data analytics, which has led companies to collect, analyze and leverage tremendous amounts of information. The insight produced by these efforts can have a positive impact on virtually every aspect of a business.

For this to be the case, numerous workers will need to have access to the same raw and processed information. These resources will be constantly changing as new data is collected and generated. Only by embracing real-time solutions can firms ensure that employees can access and utilize the most up-to-date, accurate information possible. Any file sharing solution that cannot offer real-time functionality will have the inevitable result that some employees will depend upon outdated, inaccurate information when making decisions and formulating strategies.

2. Efficiency gains
Another key advantage to real-time file sharing is improved efficiency. In many businesses today, it is simply impossible for employees to perform their work tasks until they receive certain files or other information. If a firm relies upon legacy file sharing or access solutions, employees will almost certainly experience delays, resulting in periods during which time they cannot perform their work. Even if these delays are relatively brief, they will quickly add up over the course of a day, week, month or year.

By choosing a WAFS solution that features real-time data access, firms can minimize delays, and enjoy substantial efficiency gains as a result.

3. Minimized frustration
One of the pitfalls that accompanies any remote work setup is the potential for employee frustration. While some workers have absolutely no problem collaborating remotely, others may be more comfortable with in-person interaction. There are many reasons why this may be the case, and among the most significant is the immediate nature of live engagement. Waiting for an email or file to arrive can be frustrating for these personnel.

Such irritation can be significantly reduced if real-time file access is made available to all employees. With these tools in place, employees in remote work situations will not need to wait for information to arrive in their inboxes. They can collaborate and perform their jobs just as quickly and effectively as if everyone involved was present in the same physical office.

4. Recreating the real
This last point is closely related to the previous. When workers prefer in-person interaction, they may find remote collaboration not only frustrating, but also somewhat unsatisfying. Yet the nature of today's businesses requires many firms to utilize these strategies. Attempting to rely entirely on an in-person, single-office strategy will result in a competitive disadvantage, one which virtually no organization leaders will willingly pursue.

Real-time WAFS solutions can help to create a genuine sense of camaraderie among workers, including those employees who are not based in the office. Colleagues who can communicate with one another in real-time will feel a much more significant connection than those who collaborate via irregular messages and file transfers.