Don't overlook visibility when considering data transfer solutions

Aug 16th, 2013 / Category: Managed File Transfer

As organizations have begun to incorporate more data-driven processes into their operations, information-handling programs and tools have exponentially increased in significance. Firms need to manage, store, analyze, distribute and access tremendous amounts of information of many different types. Any shortcomings in this area can seriously undermine the value of a company's data resources, and hamper its ability to compete in challenging markets.

That is why it is so critical for businesses to invest in the right data management tools. And among the most important needs in this area are secure data transfer solutions. Only with high-quality secure data transfer tools in place can a firms' employees successfully send and receive information freely, without the risk of data loss or exposure.

Yet not all data transfer solutions are created equal. In fact, there is a large degree of diversity, and firms must exercise significant caution if they are to pick the right tool for their specific needs. They must consider their priorities and look for solutions that contain these features.

When making a list of these priorities, one essential, yet often overlooked, feature is visibility.

Visible factors
Visibility into ongoing data transfers is important for several reasons. First and foremost, a clear view of data in motion is essential for ensuring that security monitoring is possible. Authorized personnel, be they in the IT department or in management, need to be able to see the status of corporate data at all times, including when it is being sent to other people within or outside the organization.

Yet in many data transfer solutions, this is not possible. The company can see when the transfer begins and when it is completed, but will often lack insight into the data while it is in transit. This is, simply put, a major blind spot for companies, and one which security- and compliance-conscious firms should not tolerate.

Another key reason why organizations should prioritize visibility in their data transfer solutions is to maximize efficiency and performance. When it comes to very large data transfers, it is very possible, even likely, that there will be wide-ranging effects. Most obviously, the firm's computing processes and systems may be affected. While this impact may be too small to cause any issues, it is also possible that steps could be taken to reduce any negative effects.

However, in order for the relevant personnel to take such steps, it is first necessary for these individuals to have a clear, accurate sense of precisely what impact these data transfers are having. Visibility is critical for achieving this level of insight. With a highly visible data transfer solution in place, personnel will be able to see how other systems are being affected at every moment, and take the optimal steps as a result.

With all of these factors in mind, it is clear that visibility should be a primary consideration when businesses look at available secure data transfer options.