Four keys to implementing secure file transfer solutions

Nov 08th, 2013 / Category: Managed File Transfer

As businesses strive to improve the quality of their data protection efforts, appreciation for secure file transfer solutions has grown. Decision-makers are increasingly coming to realize that these tools play an essential role in the protection of sensitive company data. Only by deploying such resources can firms enable the collaboration and communication which is necessary to achieve success without compromising data protection.

Choosing the right secure file transfer solution is critical in this regard. However, this alone is not enough. It is also imperative that firms deploy these tools in an effective manner.

Here are four keys to ensuring that secure file transfer implementation is successful.

1. Availability
This may seem an obvious point, but it is worth reiterating: Secure file transfer solutions must be made available to all relevant personnel. Some companies may be tempted to limit such software only to those workers who deal with extremely sensitive information, or who deal with larger volumes of data. Such a policy is misguided, and likely to cause problems. After all, the purpose of any data protection strategy is to ensure security for all sensitive information. To be comprehensive, these tools need to be utilized by everyone and for all file transfers, without exceptions.

2. Incentives
Hopefully, the firm's decision-makers will have taken care to choose a file transfer solution that is easy to use, as this is critical for ensuring employee adoption. To further increase the use of these tools as opposed to riskier, consumer-grade options, business leaders should also consider developing incentives to encourage the desired behavior. These can be either positive or negative, or both.

For example, business leaders can emphasize that the company will offer rewards every quarter that a data breach does not occur, or consequences in the event that a preventable breach does. This will offer greater incentives for employees to follow the leaders' instructions and fully embrace the available secure file transfer solutions.

3. Emphasis
Even the most conscientious employees cannot keep every corporate policy in mind at all times. This is especially true for policies or guidelines that may only be discussed once or twice a year in a bland, company-wide memo. A new best practice can easily fall by the wayside before it becomes universal if leaders are not careful.

That is why business leaders need to emphasize the importance of secure file transfer and other data protection solutions. If these tools are made available and incentivized, that will likely encourage most to use these offerings. However, the only way to fully engrain their importance into the workforce as a whole is through a concerted effort on the part of managers and other upper-level personnel.

4. Checkups
One final key to maximizing the reliability of secure file transfer implementation is regular checkups. Business leaders should never assume that these solutions are being used as often as they should be. Only periodically reminding employees and testing their habits can maintain the solutions' effectiveness.