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Thursday, June 05, 2014

So happy together: How enterprise collaboration tools can boost workplace performance

Collaborative technology has evolved, offering remarkable opportunities for enterprise collaboration.

Category:   File Collaboration And Replication

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Want to know how to boost productivity, facilitate innovation, and empower workers with ready access to information resources? You can start with digital collaboration tools, such as secure file sharing solutions. As ZDNet contributor Dion Hinchcliffe explained, collaborative technology has evolved to be more convenient and robust than ever, making it a central tool in today's enterprise landscape.

Putting resources at workers' fingertips 
When considering ways to improve their IT networks and other business technology, companies sometimes overlook the part of the equation that can make the biggest impact on day-to-day operations: Tools for end-users. Hinchcliffe advised companies to plan, train, and invest in collaborative tools that make it easy for teams to work on projects and share information with each other. That way, digital resources can be utilized more frequently and improved by insights from multiple team members.

Nonetheless, Hinchcliffe identified a number of potential problems with some digital collaboration tools that enterprises will need to avoid:

  • Inaccessible silos of information
  • Fragmented engagement
  • Lost control over company resources
  • Difficult to manage
  • Privacy and security concerns

However, the benefits of collaboration outweigh these challenges, he asserted. Furthermore, companies can circumvent many of them by investing in a robust solution that offers integrated resources, security, and protection, as well as centralized control over access and data management.

The next era of collaborative technology 
From more secure email solutions to databases of information and files that employees can access and share, collaborative technology enables teams and departments to coordinate on projects more efficiently and without putting corporate information at risk. The leading solutions offer a mix of convenience and robust functionality that makes the best of the leading trends in the tech field.

For example, Hinchcliffe noted that the leading advancements in collaborative technology are focused on cloud-based options, mobility, light-weight delivery, and broader intelligence. In particular, next-generation tools are those that tap into central resources from the company's databases while being widely accessible across multiple devices—even remotely.  Analytical capabilities are also key assets, enabling administrators to better understand resource usage and empowering business leaders with insights into project development and transformation.

Solutions such as wide area file services (WAFS) provide collaborative tools and instant access to information, even from locations outside of the office. This facilitates teamwork on projects involving participants from multiple corporate campuses, including internationally, cutting down on travel time and allowing greater control over the trajectory of the project. With the right tools, employees can worry less about how to get information from point A to point B so they can just start working on their projects.