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Tuesday, February 25, 2014

Mobile enterprises require secure file sharing apps

Businesses seek secure file sharing solutions to reap the benefits of greater collaboration without sacrificing security.

Category:   Enterprise Mobility

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Businesses seek secure file sharing solutions to reap the benefits of greater collaboration without sacrificing security. With the advent of mobility in the enterprise, this need becomes both more pressing and more complicated. Employees want to be able to access company information and complete business activities on their mobile devices. Not only does this make it more difficult for IT teams to oversee security and manage the flow of corporate information, it also increases the likelihood that workers will resort to shortcuts, such as emailing themselves documents or using consumer-grade file storage solutions, to give themselves access to documents remotely. 

Secure solutions for all devices
To get the best of both worlds - mobility and security - corporations need technological resources that make collaboration easy and intuitive across platforms while maintaining top-notch security. According to CIO Insights, these demands are driving a call for better mobile applications that are designed with enterprise requirements and workflows in mind. Although iOS and Android are emerging as enterprise favorites for mobile device operating systems, companies need solutions that can adapt to diverse operating systems, screen sizes and versions. Flexibility, scalability, agility and full functionality are all key.

In terms of functionality, the source emphasized that mobile resources need to facilitate full workloads, rather than giving employees convenient ways to do part of a task and then requiring them to finish the process on a PC. Additionally, mobile activities should be fully integrated with the rest of the system, whether that includes managed file transfer solutions or in-house software. In other words, true enterprise mobility requires a comprehensive system that gives employees consistent options regardless of the device they choose. 

Mobility, collaboration and results
With the right tools in place, businesses have a lot to gain from flexible remote working options and collaborative processes. The Guardian described how small businesses have turned to mobile technology to cut operating costs without sacrificing efficiency. They benefit from instant communication, broader access to information and the option to have employees work from home or join a meeting without generating travel expenses. 

"One of the biggest considerations when it comes to 'smarter working' is the perceived difficulty in getting people to work collaboratively and efficiently as a team when they are in separate buildings, surrounded by different environments," Paul Clark, managing director of Plantronics UK and Ireland, told The Guardian. "With the advent of new connected mobile technologies, such as wireless headsets and smartphones, and intelligent office communications software that keep workers connected to their colleagues, even when they are away from their desks, these are challenges that can be overcome."

Larger enterprises are incorporating mobile technology for many of the same benefits, including worker happiness. The Guardian reported that some businesses observed a 61-85 percent boost in job satisfaction when they implemented remote working options. Greater collaborative tools can also spur creativity and improve productivity, ultimately driving better business outcomes. These benefits all depend on well-designed systems, however, and IT teams often lack the expertise and manpower to create and manage everything in-house. For that reason, CIO Insights suggested, companies are turning to managed services to protect their data and coordinate their mobile resources.