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Wednesday, May 15, 2013

For optimal MFT, don't overlook the time factor

Category:   Secure File Transfer

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As the role of data within organizations has evolved and expanded in the past few years, managed file transfer (MFT) solutions have grown significantly in importance. Now more than ever, companies depend on data not only to devise strategies, but also to perform necessary functions and deliver products and services at a competitive level. Those companies that struggle to obtain, protect and distribute their information to a satisfactory degree will have trouble keeping pace with rivals in competitive industries.

MFT solutions are among the most critical methods firms use to move data from one computer to another. More than virtually every other competing option, MFT is secure, efficient and easy to use.

However, there are many MFT options on the market, making it challenging for a given company to make the right choice when pursuing this solution. To make the ideal decision, companies need to weigh a number of factors. Of these, one of the most important, yet frequently overlooked, is the time it takes to leverage the MFT solution.

Time gained
The old cliche that "time is money" has become a cliche for a reason. Companies need to maximize the amount of time their employees are able to concentrate on valuable tasks while minimizing time "wasted" on more menial efforts. The process of sending and receiving data can certainly qualify for the latter category. It is therefore extremely worthwhile for firms to select MFT solutions that cut down on the amount of time it takes to share data throughout the organization.

Not every MFT offering can provide this level of service. In many cases, MFT becomes a labor and time-intensive process. While it is certainly better for firms to select a slow but secure option over a fast but vulnerable one, there is really no reason why companies need to choose. There are several MFT solutions on the market which are both secure and fast.

To find these options, companies need to keep several features in mind. For one, the MFT solution should be quick, easy and intuitive to set up in the first place. Depending on how often set up must occur, this alone can potentially have a tremendous impact on employee productivity.

Automation is another, arguably even more essential feature of high-quality, fast MFT solutions. By replacing manual processes with automated options, workers can effectively forget that the MFT tools are even running, and yet the same level of security and efficiency will be maintained at all times.

This is particularly important, as automation can also improve the security of MFT offerings. If an MFT solution requires little to no effort on the part of employees, then the risk of human error is greatly diminished. On the flip side, an unduly bulky, time-consuming MFT may lead employees to ignore or forget to leverage the solution when sending data, thereby increasing the risk of a data breach.